Privacy Policy

Effective Date: 21/08/2025

Beena Inc. ("Beena", "we", "our" or "us") respects your privacy rights and is committed to protecting your personal data. This Privacy Policy describes how we collect, use, and handle personal information when you use our website (available at: https://www.aibeena.com/) (the "Site") and related services (collectively, the "Services"). By using, participating in, or accessing our Services, you acknowledge that you accept and consent to the practices and policies described in this Privacy Policy.

You are not legally required to provide us with any personal data, and may do so at your own free will. If you do not wish to provide us with your personal data, or to have it processed by us or any of our Service Providers (defined below), please avoid any interaction with us or the use of our Services.

Scope

This Privacy Policy outlines Beena's commitment to data privacy principles, including:

The types of Personal Data that we collect
The purpose and use of the Personal Data
Notice and choice regarding our use of Personal Data
Your ability to correct information
Contact mechanisms for inquiries and complaints about our privacy practices

Legal Status

Beena will be the Controller of your Personal Data that is provided, collected and/or processed pursuant to this Privacy Policy for purposes of responding to requests for information or service, concluding business transactions, provisioning services, or otherwise for Beena's legitimate business interests. If you have any questions about whether any of the foregoing applies to you, please contact us using the information set forth in the "Contact Us" section below.

What Information We Collect & Why

We collect and use the following information to provide, secure and improve our Services:

Account Information

We collect various forms of information from visitors of our Site and users of our Services including name, title, company, email address, location, phone number, payment information, account and Site activity, IP addresses, cookies identifiers, and other information you provide that may identify you (collectively, the "Personal Data"). We use this Personal Data to render our Services, contact you, inform you about new features, respond to customer care inquiries, and process transactions and requests.

Services Information

We collect information that you provide when using our Services, including any content, communications, or data you submit through our platform. This may include business-related information and communications with our team. We use this information to provide you with our Services, respond to your inquiries, and improve our offerings.

Usage Information

We collect information related to how you use the Services and Site including actions you take in your account and interactions with our platform. This helps us provide additional features and personalize, monitor and improve the Services. We also collect information from and about the devices you use to access the Services, such as IP addresses, browser types, devices used, web pages visited before coming to our sites, and device identifiers.

Collection from Minors

Beena does not knowingly collect personal information from minors who are under the age of 16 through the Services. If a parent or guardian becomes aware that their child has provided us with personally identifiable information without consent, they should contact Beena as described below. If we become aware that a child under 16 has provided us with personally identifiable information, we will delete such information from our files.

Cookies and Other Technologies

As part of our Site we use technologies like cookies and pixels to provide, improve, protect and promote our Services. You may set your browser to not accept cookies, but this may limit your ability to use the Services. We may use targeting cookies to collect information about your activities on our Site and other websites to advertise our services on third party platforms (such as Google, Facebook and LinkedIn). If you would like to opt out of receiving targeted advertising, please email boaz@aibeena.com.

With Whom We Share Your Information

Other Users

Our Services display information like your name, team name, and email address to other users from your organization in places like your user profile and when using collaborative features. When you register with an email address on a domain owned by your employer or organization, we may help team members find you by making basic information visible to other users on the same domain.

Team Administrators and Members

If you are part of an organizational team using our Services, your administrator may have the ability to access and control your team account, and your Personal Data may be shared with other team members. Please refer to your organization's internal policies if you have questions about this.

Third-Party Integrations

You or your team administrators can give third parties access to your information and account through integrations with other platforms and systems. We may also share information with third parties as requested by you through the Services. Such third parties' use of your information will be governed by their privacy policies and terms.

Service Providers

Beena uses trusted third parties to provide, improve and protect our Services. We may share your data with these service providers who access your information only to perform tasks on our behalf in compliance with this Privacy Policy. We may also share your Personal Data with our affiliated entities and their personnel.

Anonymized Data

We may anonymize or aggregate your Personal Data so that you are not individually identified ("Anonymized Data"), and we may use such Anonymized Data to improve our Services. We may provide Anonymized Data to partners to help them understand usage patterns, but we will never disclose information that would identify you personally except as required to perform the Services or as set forth in this Privacy Policy.

Data Subject Rights

You have certain rights with respect to your Personal Data. To exercise these rights, contact us using the contact details in the "Contact Us" section. Your rights include:

Access: Request access to your Personal Data
Rectification: Request correction of inaccurate Personal Data
Erasure: Request deletion of your Personal Data under certain circumstances
Portability: Request transfer of your Personal Data to another service
Objection: Object to processing of your Personal Data for direct marketing
Restriction: Request restriction of processing under certain circumstances

Legal Requests/Disclosures

We may access, preserve and disclose your information if we determine that such disclosure is reasonably necessary to: (a) comply with law, legal requests or court orders; (b) protect any person from death or serious bodily injury; (c) prevent fraud or abuse or address security issues; or (d) protect our rights and the rights, property and safety of our users and others.

How We Store Your Information

Security

We maintain personnel and systems dedicated to keeping your information secure and testing for vulnerabilities. We implement security measures including user authentication, encryption of data in transit and at rest, and regular security assessments. However, no transmission over the internet or electronic storage is 100% secure. While we use commercially reasonable means to protect personal information, we cannot guarantee absolute security.

Retention

We retain information for as long as needed to provide you the Services or to comply with applicable law. If you discontinue the service, information can be deleted upon request, subject to: (1) possible latency in deletion from servers and backup storage; (2) retention of Anonymized Data for service improvement; and (3) retention if necessary for legal compliance, dispute resolution, or agreement enforcement.

International Transfers

We are a global company and may store personal information about you in various countries and territories. We may transfer and access such personal information from around the world to facilitate our global operations. We have taken appropriate safeguards to ensure that your personal data remains protected in accordance with this Privacy Policy.

We enter into contracts to ensure that any third party to whom Personal Data may be disclosed adheres to the principles in this Privacy Policy and maintains adequate privacy protection. We require third parties to: (a) be aware of our privacy principles; (b) be subject to laws providing equivalent privacy protection; and (c) have contractual safeguards to protect Personal Data.

Links to Third Party Websites

Through our Services, you may connect to third party websites via hyperlinks. We are not responsible for the data practices of such third parties. We encourage you to review the privacy policies of websites you visit.

Changes to This Policy

We may revise this Privacy Policy from time to time and will post the most current version on our Site. If a revision meaningfully reduces your rights, we will make reasonable efforts to notify you. By continuing to use the Services after changes, you acknowledge agreement to such changes.

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: boaz@aibeena.com

For specific requests regarding your Personal Data, please email boaz@aibeena.com with details of your request and we will respond within a reasonable timeframe.

Regional-Specific Provisions

For California Residents

Under California Civil Code Sections 1798.83-1798.84, California residents may request information about categories of personal information shared with affiliates and third parties for marketing purposes. For such requests, please email boaz@aibeena.com.

For European Users

If you are located in the European Economic Area, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge complaints with supervisory authorities. Our lawful basis for processing includes consent, contractual necessity, and legitimate interests in providing and improving our Services.

This Privacy Policy was last updated on 25/08/2025. For questions about this policy, please contact boaz@aibeena.com.